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Princeton University Order Division Documentation

Attaching a Component

Continuations Check In
  Verify Cat Record
  Check In/Mark Piece
  Add to Cat Record
  Finish Up

First Piece Check In
  New Order

MCS Check In
  Cataloging Record

Continuations Check In Tips

Periodical Check In
  Check In Procedure
  Tips and Hints

Serials Cancellations

Serials Claims

Series Checks in Voyager

Serials Processing Policies
  Holdings Information

Title Changes
  Acquisitions Module
  Finishing up

Vendor Reports for Serials

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Attaching a Component/Pattern

Review bibliographic and holdings information

In the OPAC, do a journal title search and bring up the corresponding record; check the "LIBRARY HAS" and " LIBRARY HAS NEW" fields to see what issues we have, if any, and to make sure that there are no gaps between the last unbound issue received and the issue in hand. It is always a good idea to check to make sure that the LIBRARY HAS field (i.e. bound volumes) and the LIBRARY HAS NEW field (unbound issues) don’t overlap. Hint: this is a good place to make a mental or actual note of the frequency and publication pattern so you can set up the component/pattern.

Add the component

  1. In Acquisitions bring up the purchase order, preferably using bibliographic information / Journal title or Titles bib search.

  2. Check over the purchase order, including fund, location , etc.

  3. Bring up the Details Display (Quick line items OFF) and be sure to check the Line Item Notes for special instructions.

  4. Also in the Details Tab display; click on the Type Tab; then click on the Subscription Pattern button, which will take you to the component/pattern.

  5. To attach a new component/pattern, click on NEW, then SAVE. The Component Tab will now be highlighted yellow.

  6. Select a pattern: click on the Predictive Component Pattern Tab (which will still be greyed out because there is no pattern attached yet), and click in the box with the drop-down menu; find the appropriate pattern; once you’ve found the appropriate pattern click on it, then click on Start Prediction button.

  7. Fill in the next screen in order to set up the pattern based on the issue in hand. You must also account for gaps in receipts (if you get stuck here, please come and ask for help IMMEDIATELY). This screen varies based on the pattern you have chosen in the previous screen and takes lots of trial and error to make the pattern work.

  8. Once you have attached the pattern review it to make sure it’s what you wanted: if not, you’ll have to delete the component and begin again.