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Princeton University Order Division Documentation

Attaching a Component

Continuations Check In
  Verify Cat Record
  Check In/Mark Piece
  Add to Cat Record
  Finish Up

First Piece Check In
  New Order

MCS Check In
  Cataloging Record

Continuations Check In Tips

Periodical Check In
  Check In Procedure
  Tips and Hints

Serials Cancellations

Serials Claims

Series Checks in Voyager

Serials Processing Policies
  Holdings Information

Title Changes
  Acquisitions Module
  Finishing up

Vendor Reports for Serials

Documentation Home

Checking in First Pieces

First pieces received on a new order:

In this case there will be an existing bibliographic record and purchase order.

  1. Call up the purchase order. Check the Line Item Note to find out processing instructions (i.e. pr/f 1st piece for cat; and ordering info: Subscription for vol.1 no.2 and following)—if you need to, write it down. You will need the order information for setting up the pattern correctly.

  2. Go to the "Type" tab in the Details line item display and create the component and subscription pattern as usual, based on what we asked for when we placed the order.

  3. Check in the issue(s) in hand; go to the History button . For periodicals, be sure to Suppress from the OPAC; we don’t want folks looking for issues that are going to cataloging). Binds should have items added and be charged to Cat Div as usual.

  4. If we are missing issues which need to be claimed please do so if you are certified in serials claiming. If not yet certified, please give to unit supervisor to claim.

  5. Before you leave the record, you MUST remember to adjust the prediction, especially if you have just checked in multiple issues—it will push the date way too far ahead and must be adjusted to a reasonable prediction.

  6. Go to catalogoing and call up the record, make a printout to travel with the piece(s) to cataloging; on the printout you will need to write the processing instructions, in the following format: unbound loc/bound loc 1st piece for cataloging the date and your initials (i.e. PR/F 1st piece for cataloging 10-18-00 HAF). Titles with DCLC copy go on the Adding truck for CAT Unit IV; all other copy goes on the shelf in Cataloging. Please remember to date stamp and count the pieces, also count as a FIRST PIECE on your Unit statistics sheet.
  7. If there are questions about how to set up patterns to account for issues, please be sure to ask for help if you’re stuck: we absolutely want to make sure that we claim appropriately or account for missing issues.

[First Piece Checkin]  [New Order]