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Princeton University Order Division Documentation

Attaching a Component

Continuations Check In
  Verify Cat Record
  Check In/Mark Piece
  Add to Cat Record
  Finish Up

First Piece Check In
  New Order

MCS Check In
  Cataloging Record

Continuations Check In Tips

Periodical Check In
  Check In Procedure
  Tips and Hints

Serials Cancellations

Serials Claims

Series Checks in Voyager

Serials Processing Policies
  Holdings Information

Title Changes
  Acquisitions Module
  Finishing up

Vendor Reports for Serials

Documentation Home

Periodical Check-in

Periodical Check In

  1. Check to see if the title in hand already has a component/pattern:

Do a title search using the Serials Check-in icon If your title is not in the browse list or does not come up, it probably does not have a component/pattern.

OR, You can also check for a component/pattern from the purchase order by clicking on Line Item Menu>Display>Component. If there is already a component/pattern attached, a plus sign "+" will appear to the far left of the line item in the purchase order. If not, follow the procedure Attaching a component

  1. Check in the issue(s):
  1. Using the Serials Check-in icon, search for the component and select the correct title from the Browse list by clicking on it; this will bring up the check-in record for that particular copy of that particular title.

  2. Review the pattern queue to make sure that the piece in hand is in the queue and matches the pattern.

  3. Click on the correct issue from the queue to highlight it for check in.
  4. Click on the Accept button to check in the piece; this will bring up another window with a "tree structure" display; click in the box at the Copy level which will fill the upper 2 boxes of the tree structure; then click on the Receive button, which activates the "Continue" button; click on that to finish the receipt.

  5. In the next window, check the prediction for the next expected issue and fix it if the prediction is off. Then click on the Continue button, which puts you back at the original check in screen.

  6. Check your work: click on the History button to look at the summary of receipt transactions, make sure everything looks good and is correct.

  7. To find "Current Issues In" information, click on the Holdings button in the upper right hand corner of the History screen; click on the MARC button from the Link to Holdings window; this will bring up the MFHD in cataloging for this particular copy where current issues information is displayed. You can also find this information by checking your work in the OPAC display.

  8. Label the issue according to unit standards. Count and sort.

  • [Periodical Check In - Getting Started]  [Check In Procedure]  [Tips & Hints]