email link

Princeton University Order Division Documentation

Online demos list

RLIN21 Documentation

Approvals Soup to Nuts Training
  Acquisitions Module
  Faster Method
  PO Defaults
  Approval Vendors

Approval training checklist

Continuations Training
  Check Acq. Record
  Check Cat. Record
  Check In Item
  Add the Piece
  Add continued

Intro to Acq Production Staff
  Buttons & Icons
  Defaults & Prefs.
    Approve Processing
    Item Creation
  Interpreting PO

Intro to Acq Production Staff Handout
  Buttons & Icons
    Line Items
    Approve Processing
    Item Creation
  Interpret PO

Monographic Receipts
  Find Order
  Check Order
  Receive Order
  Finishing Up

Periodicals Check In
  Acquisitions Module
  Periodicals Check-in
  Tips and Hints

Searching and Record Creation
  Creating a PO
  PO Continued
  Line Item Info.
  Finishing Up

Searching and Record Creation Handout
  Line Items Info.

Serials Check-in
  Issues with Components
  Issues continued
  Creating a Component
  Creating Continued

Series Checks in Voyager
  Serial Volume cont.
  Bookset etc.
  Monographic Series
  Monographic Series cont.

Series Checks in Voyager Script
  Bookset Standing Order
  Monographic Series

Acq for Selectors(WPD)
  Monographs and Funds
  Serialsand Mono series   Handouts

Documentation Home

Continuations Training Document

Check Catalog Record

  • Examine the Catalog record (highlight line, click on MARC button) to verify that you have the correct bibliographic record and the correct order record. Check the fixed field and the leader. The (008) field must be "c" and an open record. (eg: date says 19uu 9999). If record is closed the second date does not say 9999. Save volume to discuss with supervisor/trainer. Leader for a serial must say cas. If the leader says cam, this means the record you have found is a bookset and since you should not put the item aside for a supervisor/trainer to discuss, since there are separate procedures for booksets and monoseries.
  • Check holdings to verify that what you are checking in has not already been added. Click on "get hldgs" icon. Check all the information in the holdings. In the 866 field, if you see a "Current issues in: ( )"note and only one holdings, this means the piece is not a continuation but a "periodical. If you have not had periodical training put aside for supervisor/trainer.
  • If there are two or more holdings: In the holdings record that matches the PO, if it states "Current volumes in: ( )" and there is a holdings for the current volumes, this is a continuation not a periodical. Save the volume for the supervisor/trainer. The older volume/s will have to be transferred to a permanent location after the latest volume is checked in for the Current volume location. DO NOT CHECK IN THE VOLUME.
  • If there is a sub-location problem, put piece aside for supervisor/trainer.for further instructions. A sublocation problem exists when you see a location without a call number and a related location with a call number (eg: SA no call number; SARF with a call number). DO NOT CHECK IN THE VOLUME.

Go Back To Acquisitions (Serials Check In):

  • Go to the "Serials check in Screen" [click yellow index card], type in the title, hit search. Click on the "history" button to review the receipts. Make sure what you are about to check in has not already been received. If there is more than 1 match for the title, check all the receipts.

[Continuations Training]  [Check Acq. Record]  [Check Cat. Record]  [Check In Item]  [Add the Piece]  [Add Continued]