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Princeton University Order Division Documentation

Online demos list

RLIN21 Documentation

Approvals Soup to Nuts Training
  Acquisitions Module
  Faster Method
  PO Defaults
  Approval Vendors

Approval training checklist

Continuations Training
  Check Acq. Record
  Check Cat. Record
  Check In Item
  Add the Piece
  Add continued

Intro to Acq Production Staff
  Buttons & Icons
  Defaults & Prefs.
    Approve Processing
    Item Creation
  Interpreting PO

Intro to Acq Production Staff Handout
  Buttons & Icons
    Line Items
    Approve Processing
    Item Creation
  Interpret PO

Monographic Receipts
  Find Order
  Check Order
  Receive Order
  Finishing Up

Periodicals Check In
  Acquisitions Module
  Periodicals Check-in
  Tips and Hints

Searching and Record Creation
  Creating a PO
  PO Continued
  Line Item Info.
  Finishing Up

Searching and Record Creation Handout
  Line Items Info.

Serials Check-in
  Issues with Components
  Issues continued
  Creating a Component
  Creating Continued

Series Checks in Voyager
  Serial Volume cont.
  Bookset etc.
  Monographic Series
  Monographic Series cont.

Series Checks in Voyager Script
  Bookset Standing Order
  Monographic Series

Acq for Selectors(WPD)
  Monographs and Funds
  Serialsand Mono series   Handouts

Documentation Home

Monographic Receipts in Voyager

Find Order (continued)

You should get a match or matches from the catalog database.

  • Clicking OK (or double-clicking the line) brings your title into the "Search For" box. Your search to this point has only selected the title from all matching bib records in Voyager and put it into the "Search for" box. Not until you have clicked Search on the Search Orders window have you actually searched the ACQ files for all matching records].

  • Double-clicking on the line will bring up purchase order. In this case, one matching order was retrieved .

Check the order

  • Check the purchase order information. Before receiving you must verify that the bibliographic information matches the book supplied and that the specific order details are correct. The sequence of this verification process may vary due to personal preferences and/or from case to case, but you will be responsible that the item received matches whatever was ordered.
Purchase order
    • Purchase order number matches invoice.

    • Status is Approved/Sent or Received Partial. If it is Received complete or Cancelled, do not proceed with check in.

    • The yellow and gray tabs indicate the presence of order information including notes to be checked.

    • Vendor code in Header vendor should match vendor on invoice.

    • Footer may contain instructions indicating that it is a Rush order.

    • Related Invoices if any

[Monographic Receipts]  [Find Order]   [Check Order]  [Receive Order]  [Finishing Up]