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Princeton University Order Division Documentation

Online demos list

RLIN21 Documentation

Approvals Soup to Nuts Training
  Acquisitions Module
  Faster Method
  PO Defaults
  Approval Vendors

Approval training checklist

Continuations Training
  Check Acq. Record
  Check Cat. Record
  Check In Item
  Add the Piece
  Add continued

Intro to Acq Production Staff
  Buttons & Icons
  Defaults & Prefs.
    Approve Processing
    Item Creation
  Interpreting PO

Intro to Acq Production Staff Handout
  Buttons & Icons
    Line Items
    Approve Processing
    Item Creation
  Interpret PO

Monographic Receipts
  Find Order
  Check Order
  Receive Order
  Finishing Up

Periodicals Check In
  Acquisitions Module
  Periodicals Check-in
  Tips and Hints

Searching and Record Creation
  Creating a PO
  PO Continued
  Line Item Info.
  Finishing Up

Searching and Record Creation Handout
  Line Items Info.

Serials Check-in
  Issues with Components
  Issues continued
  Creating a Component
  Creating Continued

Series Checks in Voyager
  Serial Volume cont.
  Bookset etc.
  Monographic Series
  Monographic Series cont.

Series Checks in Voyager Script
  Bookset Standing Order
  Monographic Series

Acq for Selectors(WPD)
  Monographs and Funds
  Serialsand Mono series   Handouts

Documentation Home

Series Checks in Voyager
Training Script

Finally, let's take a look at monographic series. These pose the most problems in searching.

In the Cataloging module, do a Non-Keyword Journal Title search. This search matches on title fields 245, 246 but not on series fields 4xx, 8xx.

Try a search on World bibliographical series. This brings up one record only, our series standing order.

Monographic series records are suppressed from the OPAC. The appropriate series record can usually be identified by the following:

Bib record: Encoding level of 5

050 field "MonoSer"

Holdings record: 852 |h "Cataloged separately"

Now let's search the same title using the title (bib) index. Here we see a list of several matches. The standing order record is usually identifiable by lack of a volume number in the Title column, lack of an author in the author column, and usually no date in the imprint. If in doubt, you can bring up several records to look at. The difference between the journal title search and the title bib search, is that the journal title pulls up only the records coded as serials and matches on the 245 and 246. The title bib search is also pulling up matches in 4xx and 8xx fields.

A series that was formerly treated as a true serial, and is now treated monographically, should have multiple holdings attached; one with volumes added, and one with 852 |h Cataloged separately.

Let's do a search on Kolner Forschungen zur w as a journal title search. Let's bring up the record without the volume number in the display and click on the Hierarchy icon. Now if we bring up both holdings records we can see that earlier volumes were added as a serial, but later volumes are cataloged separately.

If you do not find a match, try a Title(Bib) or a Keyword search. These will pick up booksets and monographic volumes of series as well as serials and monographic series records. Finding several matches to a monographic series searched as Title (Bib) might lead you to suspect that we have the series on standing order. However, if there are only records for individual volumes (as in the example below) and none for the series alone without a volume number, we do not have a standing order for the series.

Let's do a Journal title search on Vancouver studies in cognitive science. We have no matches. Now let's repeat the same search as a Title(Bib) search.

Let's look at one of these records. (Bring up vol.5) Notice that the 245 field is for an entirely different title. The system is matching on the series 440 field. This is not a standing order record, but merely a volume of the same series, cataloged as a monograph. Since there is no match to our search that lacks a volume number, we can deduce that there is no standing order for this series.

Other complications can arise from the form of the series. An author's collected works cataloged as separates rather than as a bookset is often traced and controlled differently than how the standing order is set up.

For example, our order for the Gesamtausgabe of Martin Heidegger published by Kolstermann is set up under the title Works / Martin Heidegger. The series appearing on some volumes is Gesamtausgabe. III. Abteilung. Searching "works martin heidegger" or "gesamtausgabe martin heidegger" as a Journal Title brings up the bibliographic record for our order. (Point out added title entries)

Finally, in general our policy is not to place standing orders for unnumbered monographic series, but in practice there are a few such orders. There are also some orders for monographs where there is not a true series present, such as ACM package, or proceedings of conferences and meetings, such as those at Cold Spring Harbor Laboratory.

[Series Checks in Voyager Script]  [Bookset Standing Order] [Monographic Series]