Digital Collections - Planning and Proposing a Project

Digital Collections and Initiatives

Planning and Proposing a Project

Meet with an LLT Sponsor about your project

  • If you have an idea for a digital project, a good place to start is to reach out to your Library Leadership Team (LLT) sponsor. Discussing project ideas and potential needs, such as conservation or metadata, with your sponsor may be helpful to you before filling out the Digital Project Proposal Form.

Fill out the Project Proposal Form

  • Complete the Digital Project Proposal Form as best you can and e-mail the form to DPSG by the submission deadline. Completion and submission of this form is required before work begins, or any grant proposal (please review our Grants and Collaboration Policy) or RFQ that requires metadata creation, imaging, software development, or storage of digital resources is submitted.  We recommend making a copy for yourself and filling it out directly in Google docs and then either downloading it as a PDF or sharing a link. You may also download a copy of the form to fill out, if you prefer. 

Submission and review of your proposal

  • The Digital Projects Steering Group (DPSG) has a call for proposals three times a year. The intention of this approach is to help the group to better plan and allocate resources to projects while also ensuring that they are prioritized appropriately and completed on schedule. All project proposals will be reviewed by a subset of DPSG and proposers will be notified of their projects' status. It should be noted that limited capacity will be reserved for small, off-cycle requests.  

Approval and project planning

  •  A subset of the Digital Projects Steering Group reviews and evaluates all proposals submitted in response to each deadline. All approved proposals are evaluated with emphasis on project size, complexity, and requested deadlines and are placed within the digital studio’s project queue accordingly. It is the responsibility of the proposer to ensure that essential metadata for and conservation on all items is completed and ready to go by the time the digital studio is ready to begin photography.