Princeton University Archives Transfer Form

This form is intended for university offices, departments, current students, and student organizations. Before submitting this form, please be sure to thoroughly review the Access Policy For University Archives Collections. By entering your name and pressing 'Submit,' you certify that you are authorized to transfer these records to Special Collections and that the information below is accurate to the best of your knowledge.

Personal Information
If a student, enter the name of the organization you are representing. If unaffiliated with an organization, enter N/A.
Archival Information
Name of office, department, organization, or person who created the records.
Type of Records
For example, 4 crates of print photographs, 6 boxes of papers, 8 gigabytes of electronic records. If you have digital records, please also fill out the Technical Information section below. If you have paper records, please attach an Inventory below.
Provide 2-3 sentences describing the subject(s) of the records as well as how the records were used (e.g., used by an entire office or organization, used exclusively by the board, used by the general public).
Technical Information (Digital Records Only)
Complete this section only if your transfer includes born-digital records, such as emails, word processing documents, spreadsheets, audio files, etc.
Location(s) of Records
Does the transfer include any digital media? Please choose all that apply.
Though it is uncommon in cases other than donation of a physical hard drive, during processing, the Library may come across hidden, system, or previously deleted files that may document that donor’s use of computers or systems. Hidden and system files may include files that were deleted by the user but not emptied from the trash and log files that document the types of software used, all computer users, and dates and times of updates. If found, does the Library have permission to delete these files? If files are found and you do not wish for them to be kept, we will find all hidden and system files to the best of our ability and delete them permanently.
Inventory (Paper Records Only)
One file only.
2 MB limit.
Allowed types: doc, docx, xls, xlsx.
90 MB limit per form.
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