Archival documents are acquired by the Department of Special Collections in a variety of ways, depending on such things as format or collecting area. The information on this page can help you learn more about transferring records to Special Collections.

University Archives

The Princeton University Archives is the official repository for collections of abiding historical value in the areas of University administration, academics, research, and student experience. The University Archives’ staff serves to identify, acquire, preserve, and, as appropriate, provide access to these historical materials.

The University Archives are built, one by one, from transfers of records from administrative offices and academic departments, as well as from donations by student groups, alumni, and other individuals.

Manuscript Collections

If you are interested in having us acquire material for the library, you should be in contact with the librarian who oversees the corresponding collecting area. You can start this conversation by reaching out through the Ask Special Collections page and we will direct your request to the right person.

Depending on the nature of the acquisition, you may be asked to complete the following documents:

University Records Management

Records management is the systematic control of records throughout their lifecycle - from their creation or receipt to their disposal or transfer to the University Archives. Being mindful of the records we create and how we manage them has many benefits. It ensures that records of enduring historical, administrative, legal, or fiscal value are captured and preserved. It also allows for the timely destruction of records that are non-essential so that we may minimize litigation risks, reduce operating costs, and improve organization.  Please visit Princeton University Records Management for more information.

Our Records Management services are intended for departments that want to ensure their active records are captured and preserved.  Student organizations, alumni, and individuals who wish to donate materials to the University Archives should consult the sections above under University Archives for more information about available services.