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Forms of Citation
Reproduction of material housed in the Department of Special Collections must be accompanied by a credit line. The text of the required statement will vary with the item reproduced and the medium. Specific wording may be required with certain materials. Credit lines for film, television, and video may be run at the end of the program or presentation. Please bear in mind that in almost all cases the Princeton University Library only owns the physical object and therefore does not assume any responsibility for literary property, copyright, or any other legal issues involved in the publication and reproduction of items in its collections. In the case of both textual and visual materials (including photographs and works of art), it is the responsibility of the user to secure permission from the appropriate copyright holder. For more, see: Copyright.
FORMS OF CITATION
In Books, Articles, and Collection Guides:
Identification of specific item; Date (if known); Name of Collection (e.g., John Foster Dulles Papers); Box and Folder Numbers (when appropriate), Item Number (that is, a codex's shelf mark or the number of any other item stored in series) when appropriate (e.g., Garrett Islamic Manuscripts, No. 44G, or Scheide Document No. 835); Unit Name (e.g., University Archives); Department of Special Collections, Princeton University Library.
Examples: Letter, Dwight D. Eisenhower to Allen W. Dulles, January 20, 1951, Allen W. Dulles Papers (MC019), box 126, folder 3, Public Policy Papers, Department of Special Collections, Princeton University Library.
[Letter from Rebecca West to Dora Marsden, June 1912]: Dora Marsden Collection (C0283), Box 1, Folder 26. Manuscripts Division, Department of Special Collections. Princeton University Library.
Hrabanus Maurus, Commentary on Matthew, f. 27r-35v, Robert Garrett Medieval and Renaissance Manuscripts, No. 72, Manuscripts Division, Department of Special Collections, Princeton University Library.
In RBSC and Loan Exhibition Labels and Catalogs:
Identification of specific item; Date (if known); Name of Collection (e.g., Leonard Milberg Collection of City Views); Box and Folder Numbers (when appropriate), Item Number when appropriate; Unit Name (e.g., Rare Books Division); Department (Department of Special Collections), Princeton University Library; donor or fund information (e.g., Gift of Booth Tarkington, Class of 1893), unless that information is not to be released. Exhibition labels used internally in the Department of Special Collections need only indicate the unit name and donor information, including Princeton class years when appropriate. When all or nearly all items exhibited within the Department are drawn from one particular unit, the Unit Name need not be indicated on every label, but rather only on the title panel or wall text introducing the entire exhibition. It should be emphasized that items exhibited in the Princeton University Art Museum or elsewhere on campus outside the library are considered external rather than internal.
External Example: William Rothenstein, Drawing of Aubrey Beardsley, Robert H. Taylor Collection, Department of Special Collections, Princeton University Library. Gift of Robert H. Taylor.
Internal Example: William Rothenstein, Drawing of Aubrey Beardsley, Robert H. Taylor Collection. Gift of Robert H. Taylor, Class of 1930.
Involving Newspaper, Film or Book Illustration, Posters, and Other Media:
Brief identification of specific item; Collection or Unit Name, as appropriate. Acknowledgment (Reproduced courtesy of the Department of Special Collections, Princeton University Library). In cases of campus media, additional information may be appropriate, such as the class year of the donor.
Example: Man Ray, Photograph of Gertrude Stein, Sylvia Beach Papers. Reproduced courtesy of the Department of Special Collections, Princeton University Library.