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Preliminary headings in the NAF
Preliminary headings in the NAF are headings established without the availability of usage from an item in hand. Records for preliminary headings are coded with the fixed field code STH d in RLIN/Auth status d in OCLC. The most common source of these records are headings established by LC from NUC reports contributed by outside libraries. Such records have a 670 field beginning with an nuc control number. A more recent source of preliminary records in the NAF are the machine-generated records currently being contributed by OCLC. NACO libraries may not input preliminary records without special permission from LC, but they may upgrade preliminary records to fully established status (STH a/Auth status a) under the conditions described here. If the heading on a preliminary record is not based on the usage recorded on the record, or if no usage is present in the record, add usage from the item in hand and reconsider the heading on that basis. If necessary, change the heading to match the usage on your item, or the usage on the record, using any information available for qualifiers, dates, etc. Otherwise accept preliminary headings in the same way as headings on any other AACR2 record: use them unless error is evident. Generally, observe the following restrictions on changing preliminary headings based on usage recorded on the record:
Upgrade preliminary records to full status by changing the value in STH/Auth status to a. If you are cataloging the same item already cited on the record:
Add 670s or 675 as usual to record reference tools or other searching. Add or correct references if needed according to current policy. Do not delete references that were appropriate under earlier guidelines. Preliminary records sometimes contain 667 fields noting problems or variations from usual procedure (e.g., a suspected typographical error, or NLC not consulted for Canadian headings.) If information is available to resolve the problem, remove the 667 field when updating the record. |
©2008 Princeton University Last Modified 02/14/2003 |