Especially for Collection Development

FAQ

Frequently Asked Questions for Acquisitions

   All of these instructions will work with the view only logon. Be sure that you are logged on to Cataloging module and Acquisitions module with the same logon.

Orders    Receipts     Payments and funds    Serials    Miscellaneous

1. Has an order for a specific monograph (serial single order, serial standing order, or subscription) been placed?

• In the Cataloging module, search for your monograph or serial using bibliographic information.
• Click on the Hierarchy button on the toolbar. A call number in the holdings record indicates that the title has been received and catatoged. Otherwise there will be an order status.
• Alternatively, from the Cataloging module, search for your monograph or serial using bibliographic information. On the menu bar, click on Record, then View Line Items in Acquisition (or use the keyboard shortcut Alt/r/q). This will bring up the Line Item Record, indicating the number of copies ordered, received, and invoiced. This method must be used for serial standing orders or single orders for back issues of a cataloged serial.

2. When will a specific order arrive?

• There is no specific "expected date" field for monographic orders. There may be some notes, however, in the order record.
• From the Cataloging module, search for your monograph or serial using bibliographic information.
• On the menu bar, click on Record, then View Line Items in Acquisitions (or use the keyboard shortcut Alt/r/q). This will bring up the Line Item Record.
• Check under the Notes tab, where there may be some information concerning expected due dates.

3. Will the system notify me when an ordered item is received?

• The Voyager system, per se, will not notify you when an item is received. However, if you request that Firestone circulation notify you about the receipt of a monograph, they will put a note in the record that will pop up when the item is received. Circulation staff will put a hold on the item and you will be notified of its availabilty.

4. Where is the purchase order number of a specific title?

• In the Cataloging module, search for your monograph or serial using bibliographic information.
• On the menu bar, click on Record, then View Line Items in Acquisitions (or use the keyboard shortcut Alt/r/q). This will bring up the Line Item Record.
• Click on the Order tab to see the purchase order number.

5.How can I access purchase order information from the cataloguing module?

• From the Cataloging module, search for your monograph or serial using bibliographic information.
• On the menu bar, click on Record, then View Line Items in Acquisitions (or use the keyboard shortcut Alt/r/q). This will bring up the Line Item Record.
• Click on the Order tab. The purchase order can be accessed through the Order tab (click on ellipsis by purchase order number). Other information from the purchase order is available in the line item display tabs such as Notes, Price, etc.