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Master's Theses and Ph.D. Dissertations: Submission Guidelines

IMPORTANT MESSAGE ABOUT A CHANGE IN REQUIREMENTS PERTAINING TO BOUND COPIES (Updated Dec 21, 2021)

Most Ph.D. students on the April 2022 and future degree lists will not be required to submit a bound copy to the Mudd Manuscript Library. Only students who have removed content from their PDF to avoid copyright infringement are required to submit a bound copy to the library. This unredacted, bound version of the dissertation must be formatted according to the Dissertation Formatting Guidelines, and delivered by hand, mail, or delivery service to the Mudd Manuscript Library by the degree date deadline in order to be placed on the degree list. Address the bound copy to: Attn: Dissertations, Mudd Manuscript Library, 65 Olden Street, Princeton, NJ 08540.

 

Ph.D. students on the January 2022 and prior degree lists must submit one bound copy of the dissertation, prepared according to the specifications in the Dissertation Formatting Guidelines, to the Mudd Manuscript Library within six months of the FPO. The bound copy can be hand-delivered or mailed to the library at the following address: Attn: Dissertations, Mudd Manuscript Library, 65 Olden Street, Princeton, NJ 08540). 

 

Those using Princeton Printer for printing services and Smith-Shattuck for binding services have the option of having their dissertation mailed to the library. Contact Princeton Printer at 609-924-4630 or info@princetonprinter.com for more information.

 

Master's degree students should mail two bound copies within six months of receiving their degrees to Attn: Dissertations, Mudd Manuscript Library, 65 Olden Street, Princeton, NJ 08540.

If you have any questions, please contact us through the Ask Us! form.

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The Princeton University Archives at the Mudd Manuscript Library is the repository for Ph.D. dissertations and Master’s theses. The Princeton University Archives partners with ProQuest to publish and distribute Princeton University dissertations beyond the campus community.

Below you will find instructions on the submission process and the formatting requirements for your Ph.D. dissertation or Master's thesis.

Ph.D Dissertation Process

Ph.D Dissertation Submission Process

Overview of the Ph.D. Dissertation Submission Process

Step 1) Near the time of the final public oral examination (shortly before or immediately after) the student must complete the online submission of their dissertation via the ProQuest UMI ETD Administrator website (www.etdadmin.com/princeton). Students are required to upload a PDF of their dissertation, choose publishing options, enter subject categories and keywords, and make payment to ProQuest (if fees apply). This step will take roughly 20-25 minutes and it must be complete before coming to the Mudd Manuscript Library to deposit the dissertation

 

Step 2) After the FPO the student should logon to TigerHub complete the checkout process. When this step is complete, the library will be notified and a Mudd Library staff member will proceed to review, apply the embargo (when applicable), and approve the dissertation submission in ProQuest. You will receive a notification of the approval via email from the ProQuest site when we have approved it.

Step 3) The vast majority of students on the April 2022 degree list and future degree lists will not be required to submit a bound copy of their dissertation to the library. Only students who have removed content from the PDF to avoid copyright infringement are required to submit a bound copy to the library. This unredacted, bound version of the dissertation must be formatted according to the Dissertation Formatting Guidelines, and delivered by hand, mail, or delivery service to the Mudd Manuscript Library by the degree date deadline in order to be placed on the degree list. Address the bound copy to: Attn: Dissertations, Mudd Manuscript Library, 65 Olden Street, Princeton, NJ 08540.

All students on the January 2022 degree list and prior are required to submit a bound copy of their dissertation, prepared according to the specifications in the Dissertation Formatting Guidelines. It should be dropped off or mailed to the Mudd Manuscript Library within six months of the FPO completion. It should be addressed to Attn: Dissertations, Mudd Manuscript Library, 65 Olden Street, Princeton, NJ 08540. 

 

 

Publishing Options

ProQuest Publishing Options

When you submit your dissertation to the ProQuest ETD Administrator site, you will be given two options: Traditional Publishing or Open Access Publishing Plus. ProQuest compares the two options in their Open Access Overview document. Full details will be presented in the ProQuest ETD Administrator site.

Traditional Publishing

No fee paid to ProQuest; your dissertation will be available in full text to subscribing institutions only through the ProQuest Dissertations & Theses: Full Text database; if you have an embargo, your dissertation will be unavailable for viewing or purchase through the subscription database during the embargo period.

Open Access Publishing Plus

$95 fee to ProQuest; your dissertation will be available in full text through the Internet to anyone via the ProQuest Database; if you have an embargo, your dissertation will be unavailable for viewing through the open access database during the embargo period.

Optional Service: Copyright Registration

$75 fee to ProQuest; ProQuest offers the optional service of registering your copyright on your behalf. The dissertation author owns the copyright to their dissertation regardless of copyright registration. Registering your copyright makes a public record of your copyright claim and may entitle you to additional compensation should your copyright be infringed upon. For a full discussion of your dissertation and copyright, see ProQuest’s Copyright and Your Dissertation.

 

If you have questions regarding the ProQuest publishing options, contact their Author and School Relations team at 1-800-521-0600 ext. 77020 or via email at disspub@proquest.com.

Princeton’s Institutional Repository, DataSpace

Each Princeton University dissertation is deposited in Princeton’s Institutional Repository, DataSpace. Dissertations will be freely available on the internet except during an embargo period. If your dissertation is embargoed, the PDF will be completely restricted during the embargo period. The bound copy, however, will be available for viewing in the Mudd Manuscript Library reading room during the embargo. 

Embargoes

According to the Graduate School’s embargo policy, students can request up to a two-year embargo on their dissertation, with the potential for renewal by petition. If approved, the embargo would apply to the dissertation in ProQuest, as well as in Princeton’s digital repository, DataSpace. Students in the sciences and engineering seeking patents or pursuing journal articles may be approved for a shorter embargo period. Students must apply for the embargo during the Advanced Degree Application process. More information can be found on the Graduate School's Ph.D. Publication, Access and Embargoing webpage.

Those who have been approved for the embargo can choose "Traditional Publishing" or "Open Access Plus" publishing when they complete their online submission to ProQuest. Mudd Manuscript Library staff will apply the embargo in the ProQuest ETD system at the time of submission of materials to the Library. In the case of Open Access Plus, the dissertation would become freely available on the ProQuest open access site when the embargo expires. The embargo in ProQuest will also apply to the embargo in Princeton’s digital repository, DataSpace

Embargo Renewals

Those who wish request a renewal of an existing embargo must email Assistant Dean Geoffrey Hill and provide the reason for the extension. An embargo renewal must be requested in writing at least one month before the original embargo has expired, but may not be requested more than three months prior to the embargo expiration date. Embargoes cannot be reinstituted after having expired. Embargoes are set to expire two years from the date on which the Ph.D. was awarded (degrees are awarded five times per year at Board of Trustee meetings); this date will coincide with the degree date (month and year) on the title page of your dissertation. Please note: you are responsible for keeping track of the embargo period--notifications will not be sent.

To find the exact date of an embargo expiration, individuals can find their dissertation in DataSpace, and view the box at the bottom of the record, which will indicate the embargo expiration date.

The Graduate School will inform the Mudd Library of all renewals and Mudd Library staff will institute the extensions in ProQuest and DataSpace.   

Formatting your Dissertation

  • Princeton University Archives' Dissertation Formatting Requirements (PDF download) document provides detailed information on how to prepare the dissertation PDF and bound volume (if you are required to submit a bound volume). Please take special note of how to format the title page (a title page example is downloadable from the upper-right hand side of this webpage). The title page must list your adviser’s name.  
  • ProQuest's Preparing Your Manuscript guide offers additional information on formatting the PDF. Where there are discrepancies with the Princeton University Archives Dissertation Formatting Requirements document, the Princeton University Archives requirements should be followed. Special consideration should be paid to embedding fonts in the PDF.
  • ProQuest ETD Administrator Resources and Guidelines web page offers several guides to assist you in preparing your PDF, choosing publishing options, learning about copyright considerations and more.
  •  ProQuest's Support and Training Department can assist with issues related to creating and uploading PDFs and any questions regarding technical issues with the online submission site.

Fees

Whether a student pays fees to ProQuest in the ETD Administrator Site depends on the publishing option they choose, and if they opt to register their copyright (if a student selects Traditional Publishing, and does do not register their copyright, no charges are incurred). Fees are to be submitted via the UMI ETD Administrator Site. Publishing and copyright registration fees are payable by Visa, MasterCard or American Express and a small service tax may be added to the total. The options listed below will be fully explained in the ETD Administrator site. As of February 11, 2020, the Mudd Library dissertation maintenance fee of $15 is no longer required.

  • Traditional without copyright registration: $0 to ProQuest (online)
  • Traditional with copyright registration: $75 to ProQuest (online) 
  • Open Access without copyright registration: $95 to ProQuest (online)
  • Open Access ($95) with copyright registration ($55): $150 to ProQuest (online)

Deadlines

Degrees are granted five times per year at Board of Trustee meetings. Deadlines for materials to be submitted to the Mudd Manuscript Library are set by the Office of the Graduate School. The title page of your dissertation must state the month and year of the board meeting at which you will be granted your degree, for example “April 2022.”

Deadline Dates for this academic year:  

Tuesday, August 31, 2021 (Degree date September 2021)
Friday, October 29, 2021 (Degree date November 2021)
Thursday, December 30, 2021 (Degree date January 2022)
Thursday, March 31, 2022 (Degree date April 2022)
Monday, May 9, 2022 (Degree date May 2022)

Please note: If a student is granted an extension for submission of their materials after a deadline has passed, the Mudd Manuscript Library must have written confirmation of the extension from the Office of the Graduate School in the form of an email to specialcollections@princeton.libanswers.com.  

Access to Ph.D. Dissertations

  • Bound Copy: One non-circulating, bound copy of each dissertation produced until and including the January 2022 degree list is held in the collection of the University Archives. For dissertations submitted prior to September 2011, a circulating, bound copy of each dissertation may also be available. Information about these dissertations can be found in Princeton University Library's main catalog.

  • Electronic Copy (PDF) in ProQuest: ProQuest Dissertation Publishing distributes Princeton University dissertations. Members of the Princeton University community can access most dissertations through the ProQuest Dissertations and Theses subscription database, which is made available through the Princeton University Library. For students that choose "Open Access Plus publishing," their dissertations are available freely on the internet via ProQuest Dissertations and Theses. Dissertations are available for purchase through ProQuest Dissertation Express. Please note, dissertations under embargo are not available in full text through the ProQuest Dissertations and Theses subscription database or for sale via ProQuest Dissertation Express during the embargo period.

  • Electronic Copy (PDF) in Princeton's Institutional Repository, DataSpace: Beginning in the fall of 2011, dissertations will be available through the internet in full-text via Princeton's digital repository, DataSpace. (Embargoed dissertations become available to the world once the embargo expires.)

  • Interlibrary Loan: Dissertations that have bound copies and are not under embargo are available through Interlibrary Loan (ILL) to libraries in the United States and Canada, either through hard copy or PDF. If PDFs are available, they can be sent internationally. 

Submitting Your Master’s Thesis to the Mudd Manuscript Library

Master’s degree students are required to submit two bound copies of their thesis to the Princeton University Archives. Due to the pandemic, the bound copies should be mailed within six months of receiving your degree to the following address: Attn: Master's Theses, Mudd Manuscript Library, 65 Olden Street, Princeton, NJ 08540. 

Master's degree students are not required to submit to the ProQuest UMI ETD Administrator website. No paperwork is required.

One non-circulating, bound copy of each thesis is held in the collection of the University Archives. One circulating, bound copy of each thesis may also be available. Information about theses can be found in Princeton University Library's main catalog.

For additional information, contact the Mudd Manuscript Library at 609-258-6345, or specialcollections@princeton.libanswers.com.