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Master's Theses and Ph.D. Dissertations: Submission Guidelines

IMPORTANT MESSAGE ABOUT TEMPORARY DISSERTATION SUBMISSION ACCOMMODATIONS DUE TO COVID-19:

Special accommodations for remote dissertation submission due to the COVID-19 outbreak have been developed by the Office of the Graduate School and the Mudd Manuscript Library.

During this time, students should submit dissertation materials to the Library remotely by emailing mudd@princeton.edu with their FPO approval documentation, as well as a PDF of their embargo approval (if applicable). The bound copy should be mailed to the library within six months of the FPO (Attn: Sara Logue, Special Collections Suite, Firestone Library, One Washington Road, Princeton, NJ 08544-2098). 

All Mudd Library submission requirements, including uploading the digital copy to ProQuest, remain in place. A student’s digital submission will be reviewed at the time that their email arrives at mudd@princeton.edu (even if the bound copy has not yet been received), and library staff will notify the Office of the Dean of the Graduate School when their submission is approved.

Those using Princeton Printer for printing services and Smith-Shattuck for binding services have the option of having their dissertation mailed to the library per the instuctions above. Contact Princeton Printer at 609-924-4630 or info@princetonprinter.com for more information.

If you have any questions, please contact mudd@princeton.edu

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The Princeton University Archives at the Mudd Manuscript Library is the repository for Ph.D. dissertations and Master’s theses. The Princeton University Archives partners with ProQuest to publish and distribute Princeton University dissertations beyond the campus community.

Below you will find instructions on the submission process and the formatting requirements for your Ph.D. dissertation or Master's thesis.

Ph.D Dissertation Submission Process

Overview of the Ph.D. Dissertation Submission Process

Step 1) Near the time of the final public oral examination (shortly before or immediately after) the student must complete the online submission of their dissertation via the ProQuest UMI ETD Administrator website (www.etdadmin.com/princeton). Students are required to upload a PDF of their dissertation, choose publishing options, enter subject categories and keywords, and make payment to ProQuest (if fees apply). This step will take roughly 20-25 minutes and it must be complete before coming to the Mudd Manuscript Library to deposit the dissertation

 

Step 2) Come to the Mudd Manuscript Library to deposit your dissertation. Students must bring:

  • Printed confirmation email received after submitting the dissertation to the ProQuest ETD Administrator site (email may be displayed on a mobile device),
  • 1 bound copy of the dissertation prepared according to the Princeton University Archives Dissertation Formatting Requirements,
  • Final Public Oral Examination Report (FPO) form, signed by a committee member to indicate successful completion of the examination, plus one copy of this document for the Mudd Manuscript Library,
  • If seeking an embargo, a hard copy printout of the email confirmation of the embargo approval from the Graduate School,
  • As of February 11, 2020, the library's dissertation maintenance fee is no longer required.

A Special Collections staff member will review the bound copy and the online submission and sign off the Final Public Oral Examination form (FPO). 

Step 3) Student delivers the FPO form signed by a Special Collections staff member to the Office of the Graduate School in Clio Hall. 

 

Publishing Options

ProQuest Publishing Options

When you submit your dissertation to the ProQuest ETD Administrator site, you will be given two options: Traditional Publishing or Open Access Publishing Plus. ProQuest compares the two options in their Open Access Overview document. Full details will be presented in the ProQuest ETD Administrator site.

Traditional Publishing

No fee paid to ProQuest; your dissertation will be available in full text to subscribing institutions only through the ProQuest Dissertations & Theses: Full Text database; if you have an embargo, your dissertation will be unavailable for viewing or purchase through the subscription database during the embargo period.

Open Access Publishing Plus

$95 fee to ProQuest; your dissertation will be available in full text through the Internet to anyone via ProQuest’s Open Access Database, PQDT Open; if you have an embargo, your dissertation will be unavailable for viewing through the open access database during the embargo period.

Optional Service: Copyright Registration

$55 fee to ProQuest; ProQuest offers the optional service of registering your copyright on your behalf. The dissertation author owns the copyright to their dissertation regardless of copyright registration. Registering your copyright makes a public record of your copyright claim and may entitle you to additional compensation should your copyright be infringed upon. For a full discussion of your dissertation and copyright, see ProQuest’s Copyright and Your Dissertation.

 

If you have questions regarding the ProQuest publishing options, contact their Author and School Relations team at 1-800-521-0600 ext. 77020 or via email at disspub@proquest.com.

Princeton’s Institutional Repository, DataSpace

Each Princeton University dissertation is deposited in Princeton’s Institutional Repository, DataSpace. Dissertations will be freely available on the internet except during an embargo period. If your dissertation is embargoed, the PDF will be completely restricted during the embargo period. The bound copy, however, will be available for viewing in the Mudd Manuscript Library reading room during the embargo. 

Embargoes

According to the Graduate School’s embargo policy, students can request up to a two-year embargo on their dissertation, with the potential for renewal by petition. If approved, the embargo would apply to the dissertation in ProQuest, as well as in Princeton’s digital repository, DataSpace. Students in the sciences and engineering seeking patents or pursuing journal articles may be approved for a shorter embargo period. Students must apply for the embargo during the Advanced Degree Application process. More information can be found on the Graduate School's Ph.D. Publication, Access and Embargoing webpage.

Written confirmation of the embargo approval from the Graduate School must be presented in a hard copy format at the time of submission to the Mudd Manuscript Library. The contact for embargo-related matters in the Graduate School is the Deputy Dean of the Graduate School, Cole Crittenden.

Those who have been approved for the embargo can choose "Traditional Publishing" or "Open Access Plus" publishing when they complete their online submission to ProQuest. Mudd Manuscript Library staff will apply the embargo in the ProQuest ETD system at the time of submission of materials to the Library. The embargo in ProQuest will also apply to the embargo in Princeton’s digital repository, DataSpace

Embargo Renewals

Those who wish request a renewal of an existing embargo must email the Deputy Dean of the Graduate School, Cole Crittenden, and provide the reason for the extension. An embargo renewal must be requested in writing at least one month before the original embargo has expired, but may not be requested more than three months prior to the embargo expiration date. Embargoes cannot be reinstituted after having expired. Embargoes are set to expire two years from the date on which the Ph.D. was awarded (degrees are awarded five times per year at Board of Trustee meetings); this date will coincide with the degree date (month and year) on the title page of your dissertation. Please note: you are responsible for keeping track of the embargo period--notifications will not be sent.

To find the exact date of an embargo expiration, individuals can find their dissertation in DataSpace, and view the box at the bottom of the record, which will indicate the embargo expiration date.

The Graduate School will inform the Mudd Library of all renewals and Mudd Library staff will institute the extensions in ProQuest and DataSpace.   

Formatting your Dissertation

  • Princeton University Archives has made the Dissertation Formatting Requirements (PDF download) document available for review. The document provides detailed information on how to prepare the bound volume of your dissertation and the PDF. Please take special note of how to format the title page (this document is downloadable from the upper-right hand side of this webpage), which must list your adviser’s name.  
  • ProQuest's Preparing Your Manuscript guide offers additional information on formatting the PDF. Where there are discrepancies with the Princeton University Archives Dissertation Formatting Requirements document, the Princeton University Archives requirements should be followed. Special consideration should be paid to embedding fonts in the PDF.
  • ProQuest ETD Administrator Resources and Guidelines web page offers several guides to assist you in preparing your PDF, choosing publishing options, learning about copyright considerations and more.
  •  ProQuest's Support and Training Department can assist with issues related to creating and uploading PDFs and any questions regarding technical issues with the online submission site.

Fees

Whether a student pays fees to ProQuest in the ETD Administrator Site depends on the publishing option they choose, and if they opt to register their copyright (if a student selects Traditional Publishing, and does do not register their copyright, no charges are incurred). Fees are to be submitted via the UMI ETD Administrator Site. Publishing and copyright registration fees are payable by Visa, MasterCard or American Express and a small service tax may be added to the total. The options listed below will be fully explained in the ETD Administrator site. As of February 11, 2020, the Mudd Library dissertation maintenance fee of $15 is no longer required.

  • Traditional without copyright registration: $0 to ProQuest (online); 
  • Traditional with copyright registration: $55 to ProQuest (online); 
  • Open Access without copyright registration: $95 to ProQuest (online); 
  • Open Access ($95) with copyright registration ($55): $150 to ProQuest (online)

Deadlines

Degrees are granted five times per year at Board of Trustee meetings. Deadlines for materials to be submitted to the Mudd Manuscript Library are set by the Office of the Graduate School. The title page of your dissertation must state the month and year of the board meeting at which you will be granted your degree, for example “April 2018.”

Deadline Dates for this academic year:  

Monday, August 31, 2020 (Degree date September 2020)
Friday, October 30, 2020 (Degree date November 2020)
Thursday, December 31, 2020 (Degree date January 2021)
Friday, March 19, 2021 (Degree date April 2021)
Tuesday, May 11, 2021 (Degree date June 2021)

Please note: If a student is granted an extension for submission of their materials after a deadline has passed, the Mudd Manuscript Library must have written confirmation of the extension from the Graduate School Office in the form of an email to Daniel Linke, University Archivist (mudd@princeton.edu).  

Access to Ph.D. Dissertations

  • The Bound Copy: One non-circulating, bound copy of each dissertation is held in the collection of the University Archives. For dissertations submitted prior to September 2011, a circulating, bound copy of each dissertation may also be available. Information about these dissertations can be found in Princeton University Library's main catalog.

  • Electronic Copy (PDF) in ProQuest: ProQuest Dissertation Publishing distributes Princeton University dissertations. Members of the Princeton University community can access most dissertations through the ProQuest Dissertations and Theses subscription database, which is made available through the Princeton University Library. For students that choose "Open Access Plus publishing," their dissertations are available freely on the internet via ProQuest's Open Access database, PQDT Open. Dissertations are available for purchase through ProQuest Dissertation Express. Please note, dissertations under embargo are not available in full text through the ProQuest Dissertations and Theses subscription database or for sale via ProQuest Dissertation Express during the embargo period.

  • Electronic Copy (PDF) in Princeton's Institutional Repository, DataSpace: Beginning in the fall of 2011, dissertations that are not embargoed will be available through the internet in full-text via Princeton's digital repository, DataSpace.

  • Interlibrary Loan: Dissertations that are not under embargo are available through Interlibrary Loan (ILL) to libraries in the United States and Canada, either through hard copy or PDF. If PDFs are available, they can be sent internationally. 

Submitting Your Master’s Thesis to the Mudd Manuscript Library

Master’s degree students are required to submit two bound copies of their thesis to the Princeton University Archives at the Mudd Manuscript Library (n.b. Between March 2, 2020 and February 1, 2021, Master's theses must be submitted to the Firestone Library in the Special Collections Suite on C Floor, rather than at the Mudd Manuscript Library. Those submitting dissertations for themselves or for others must visit the Access Office in the lobby of Firestone Library and present a photo ID in order to gain entry to the library).  For formatting guidelines, follow the instructions for the bound volumes in the Princeton University Archives Dissertation Formatting Requirements.

Master's degree students are not required to submit to the ProQuest UMI ETD Administrator website. No paperwork is required.

One non-circulating, bound copy of each thesis is held in the collection of the University Archives. One circulating, bound copy of each thesis may also be available. Information about theses can be found in Princeton University Library's main catalog.

For additional information, contact the Mudd Manuscript Library at 609-258-6345, or mudd@princeton.edu