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Princeton University Order Division Documentation

Notations on Order Recommendations

Preorder Searching
  RLIN verification

RLIN Searching Summary

Search and Order Guidelines
  Collection Manager orders

Searching for Invoices in Acquisitions
  Complex Searching

Searching for Orders in Acquisitions
  Complex Searching

Searching RLIN for Music

Searching Tips

Series Checks in Voyager
  Monographic Series
  View Items
  Appendix A
  Appendix B

Series Checks in Voyager Checklist

Documentation Home

Search & Order Guidelines



  • Sorts and indicates vendor / vendor notes

  • Highlights any instructions from selector

  • Estimates price if necessary

  • Indicates special instructions such as “eds./AC’s  Ok “ if this can be determined.


  • In Voyager, performs series check. if necessary

  • Checks BIP or other online sources if appropriate

  • In Voyager Cataloging, searches OCLC via Z39.50 protocol to identify records for import.  Imports records when possible, inputs brief records if necessary. Follows the Quick Order procedure if possible.

  • In Voyager Acquisitions, creates orders for the titles added to Cataloging.

  • Includes appropriate instructions to vendor in line item note, e.g. Catalog 177,#13

  • Includes appropriate instructions/information based on results of search in line item note, e.g. Ed. of…

  • Refers questions and problems to supervisor, such as different choice of vendor dictated by OCLC copy found, etc.

  • Is alert to instructions (or lack thereof) from selector regarding editions, AC’s, etc. and contacts selector when necessary for a decision (see Order Division Edition policy)

  • Most important, the searcher keeps in mind that no one will be reviewing the searching to catch any problems or errors ; therefore, it must be done completely and correctly the first time. When in doubt, don’t order !!

  • Each item is counted as a search and order on statistics. (Duplicates found in searching are counted as searches only)
[Search and Order Guidelines]  [Procedure]