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Princeton University Order Division Documentation
 
Receiving

LC Copy Guidelines

MCS Check-in
  Cataloging Record

Monographic Receipts
  Checking Shipment
  Identifying Vendor Code
  Searching Records
  Verifying Order
  Invoiced Orders
  Non-invoiced Orders
  Creating Item Record
  Finishing Up

Using the Receiving Macro

Problem receipts (firm orders)

RWI Form (MS Word)

Sorting Monographic Receipts and Gifts

EDI Firm Order Invoices

Documentation Home

Monographic Receipts Procedure

Checking in the order (without an Invoice)

1st CHECK THE INVOICE FILE AND ONBASE TO SEE IF INVOICE HAS ARRIVED

Firm order shipments received without an invoice  are processed the same way as invoiced shipments except for the following steps.There are basically three situations for material received without an invoice : the material was supplied gratis, the material was prepaid, or the invoice will come via 1st class mail or email/fax.

For gratis material or prepaid material, fill in the appropriate section of the RWI form and distribute as per the instructions on the form.

If the material does not appear to be gratis or prepaid:

1. Add a Line Item note in the “Notes” tab (only accessible by selecting Quick Line Item OFF/Details). Type the code “RWI” in the Notes field to indicate that the order was received without an invoice and Save.

2. Complete the online RWI form. Record the vendor code, order no., and brief title info for each item received on the invoice. Print out this form and forward to the Invoice Unit via the fully-funded basket for processing. Information provided on this form will later be transferred onto a Voyager invoice upon receipt of the supplier’s invoice.

[Monographic Receipts Procedure]  [Checking Shipment]  [Identifying Vendor Code]  [Searching Records]  [Verifying Order]  [Invoiced Orders]   [Non-invoiced Orders]  [Creating Item Record]  [Finishing Up]