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Unpaid Invoice File : Filing Rules
Check to see that the invoice has been scanned; if not, do so. Also check Voyager to see
if the material has been received; if so, process the invoice rather than filing.
- Invoices from one vendor should be filed together.
- Invoices are alphabetized by the first letter of the first word of
the company name, ie: Otto Harrassowitz
files under Otto not Harrassowitz.
- Personal names are filed under the first letter of the last name.
A personal name used as a company name is treated as a company name.
- Ignore beginning initials. ie: E.J. Brill
is filed under Brill NOT E.
- Invoices from a vendor should be in numerical order from lowest to
highest.
- Individual letter files (yellow labels) should go at the beginning
of the string of letters. IE: A goes before Abbot.
- Within the individual letter files, invoices should be filed alphabetically
and then numerically within their own category.
- If some invoices have letters as well as numbers they should be filed
numerically and alphabetically ie: 101a
goes before 101b. Also, letters go after numbers, ie:
987 goes before A11.
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