1. Look in the List Orders folder of the
Voyager Procedures folder for a file named
with the p.o. number.
2. Examine the list. If all
items on the list have been received, do a monographic
receipt on the order. Rename the file [p.o. number complete]. For
example,
file 68576 becomes 68576
Complete
3. If
all items on the list have not been received, check for
vendor reports. If all the unreceived items are cancelled for any reason,
you may still go ahead and follow the instructions in step 2. You
should also mark the cancelled items as such on the list, and send a
copy of the list to the appropriate selector.
4. If all items on the list have not been
received and some are to be shipped
at a later time, do NOT do a monographic receipt. The order must
then be treated as a multi-part order and have a component added to
check in material. You should annotate the list “Incomplete shipment,
adding component to check in”. Either add the component and check
in the material in hand, or give it to appropriate staff to do so.
5. Future shipments should be checked against the list to see if the
order is then complete. When we have received all available items, rename
the file as described in step 2, and annotate the order as “all
items received” in the note field.
