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Princeton University Order Division Documentation

Brittle Books

Collection Manager Orders

Combinations and Packages

Creating List Orders
  Checking in Order

Firestone Reserve Rush Ordering

Multiple Line Purchase Orders

Ordering ACX

Ordering Soup to Nuts
  Acquisitions Module

Placing Orders for Different Formats

Remarks on Converted Orders in Voyager

Rush Orders
  Create PO

Search and Order

Distributed Ordering

Using the Ordering Macro
  Acquisitions Defaults
  Using Macro

Using the Multiline Purchase Order Macro

Documentation Home

Ordering ACX’s and reserve duplicates

It is the policy of the library to create a new holdings record for every copy of a title, rather than simply adding additional item records to exisiting mfhds. Among other reasons, this allows the On Order status* of each new copy to display in the OPAC; for orders attached to an exisiting cataloged mfhd, the order status is suppresed.

When an order is created, Voyager looks for an exisiting mfhd for the location indicated in the order, and will link the order to the first mfhd for the correct location. In order to link your ACX order to the correct new mfhd, we need to use a different workflow than on standard orders.

If you are ordering an additional copy of a title for a location which already has a MFHD record:

1. In Cataloging, bring up the bibliographic record for the title. Click on the New Hldgs icon, then click on the New button. 

2. In the subfield b of the holdings record, enter the location and save the record to the database.

3. In Acquisitions, when you add your copies/funds field, before you save the copies/funds, click on Link to holdings. In the drop-down list, choose the holdings record you just created. Highlight it and click on Link.

The new holdings record you created should be at the bottom of the list, and is identifiable because it has no call number information showing.

The result of this procedure is that there is one MFHD for the cataloged copy, and another MFHD for the ordered copy, which displays as “On order”.

*The exact wording of the On Order status may vary – e.g. “2 copies ordered as of 7/10/03”