email link
Contact


Princeton University Order Division Documentation
 
Ordering

Brittle Books
  Ordering
  Receiving

Collection Manager Orders

Combinations and Packages

Creating List Orders
  Checking in Order

Firestone Reserve Rush Ordering

Multiple Line Purchase Orders

Ordering ACX

Ordering Soup to Nuts
  Acquisitions Module

Placing Orders for Different Formats

Remarks on Converted Orders in Voyager

Rush Orders
  Create PO

Search and Order

Distributed Ordering

Using the Ordering Macro
  Acquisitions Defaults
  Using Macro

Using the Multiline Purchase Order Macro


Documentation Home

Placing Orders for Different Formats

WorldCat Selection Ordering Procedures

Table 1 : Values for different formats (See footnotes following Table 2)

Material

CatalogingTemplate (if needed)

PO Type

Order Site

Ship to

Bill to

Claim/ Canc. Periods

Object code

Book

Order Book

Firm order

Acqord

Acqord

Acqord

120/600

Monograph

Dissertation

Order Dissertation*11

Firm order

Acqord

Acqord

Acqord

60/120

Monograph

Map

Order Map

Firm order *3

Acqord

Acqord

Acqord

120/365

Map

MDF (single)

Order MDF

Firm order

Acqord

Acqord

Acqord

120/180

MDF

MDF (serial) *4

Order Serial

Continuation

Acqper

Acqper

Acqper

60/180

MDF

Manuscript

Order MSS *1

Firm order

Acqord

Acqord

Acqord

60/120

Manuscript

Mono Series *4

Order Serial *1 *2

Continuation

Acqser

Acqser

Acqser

120/600

Mono series

Score

Order Score

Firm order *3

Acqord

Acqord

Acqord

120/365

Score

Serial – standing order *4

Order Serial

Continuation

Acqper or Acqser

Acqper or Acqser

Acqper or Acqser

120/600

Standing ord

Serial – single order *4

Order Serial

Firm ord

Acqper or Acqser

Acqper or Acqser

Acqper or Acqser

120/365

Monograph

Set – standing order *4

Order Set

Continuation

Acqser

Acqser

Acqser

120/600

Standing ord

Set – complete or 1 volume *4

Order Set

Firm order

Acqord

Acqord

Acqord

120/600

Monograph

Sound Recording

Order Recording

Firm order *3

Acqord

Acqord

Acqord

120/365

Sound recording

Video
recording

Order Video

Firm order

Acqord

Acqord

Acqord

120/365

Videorecording


Table 2 : Special orders
(See footnotes following the table)

Material

Template

PO Type

Order Site

Ship to

Bill to

Claim/ Canc. Periods

Other

ACX and Replacement

As needed

Firm order

As needed

As needed

Acqord

60/120

Cataloging client*12

Acquisitions client*13

RUSH

As needed

Firm order

As needed

As needed

Acqord

60/120

Instruc. to vendor *5

Line item defaults *5

UNCAT

As needed *1

As needed

As needed

As needed

Acqord

120/600

Line item defaults *6

Give to Circ

As needed

As needed

As needed

As needed

Acqord

120/600

Line item defaults *7

Not to Circ

As needed

As needed

As needed

As needed

Acqord

120/600

Mfhd *8

Added copies

None

As needed

As needed

As needed

Acqord

120/600

Line item note AC*9

Reserved titles

As needed

As needed

As needed

As needed

Acqord

60/120

Instruc.to vendor*10


*1 Suppress bibliographic display in Cataloging. If we already own copies, do not suppress bib record ; suppress the holdings record for the new copy.

*2 Add  to bib record :      050      MonoSeries
     Add to holdings:     852      |hCataloged separately

*3 Can be Continuation if it’s a standing order ; in that case use Acqser for Order Site and Ship to

*4 All multivolume titles, whether for a single issue, complete set or standing order/subscription, require “Instructions to vendor” explaining what we need : for example:

“Standing order for vol.1 & following”
“Supply vol.2-3 only”
“Vol.13, no.1”

Do not usethe Line item type “Starting piece identification” as this results in a confusing display on the printed order.

Multivolume titles that are standing orders should have line item type standing order.  Multivolume titles that are being ordered monographically as a firm order (e.g. a complete 2 volume set ) require a line item type of multi-part.

*5 “Instructions to vendor” should include:

Account number, if known
Number of copies (Be sure to order the appropriate number of copies in Copies/Funds)
Paperback isbn if different than the first isbn in the Bib record.

“Line item notes” : Course information or other information on what to do with book. For example, mol

Res dup for Pol 123, Jones,F’00
SPIA uncat for WWS 123, Smith, F’00

See full Rush procedure for more complete instructions

*6 Requester : Uncat to … ; 852 |x in mfhd Uncat to...

*7 Requester : Circ for …

*8 In Cataloging, add 852 |x Not to circulate

*9 Bib ID should have been identified as part of preorder searching. Use it to add a line item to the Purchase Order. Do not import or input a new record. Include line item note "AC for [location]" in the order

*10 Instructions to vendor : Catalog and item number, and/or “Reserved for Princeton Univ. Library”

*11 If ordering via print order, must include vendor instructions with UMI order number and format desired. See http://tls.il.proquest.com/hp/Support/DServices/order/ for current pricing.

*12 Create a new holdings record for the location before placing the order. For replacements, update the note in the original holdings record according to procedure.

*13 Link the order to the new holdings record. Put a note in the line item note ACX for [location]. Upon receiving the book or cancelling the order, follow instructions in procedure .