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Princeton University Order Division Documentation

Brittle Books

Collection Manager Orders

Combinations and Packages

Creating List Orders
  Checking in Order

Firestone Reserve Rush Ordering

Multiple Line Purchase Orders

Ordering ACX

Ordering Soup to Nuts
  Acquisitions Module

Placing Orders for Different Formats

Remarks on Converted Orders in Voyager

Rush Orders
  Create PO

Search and Order

Distributed Ordering

Using the Ordering Macro
  Acquisitions Defaults
  Using Macro

Using the Multiline Purchase Order Macro

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Using the Ordering Macro

General description

The ordering macro is invoked after a new bibliographic record is saved in Cataloging, or, alternatively, if you are ordering an added copy on an existing bibliographic record. It copies the bibliographic ID number to the clipboard, invokes the Acquisitions module, creates a purchase order header, and adds a line to the purchase order, using default values. It then stops so that you can be sure it worked correctly, add the price and any notes, and approve the order.

This macro is for use with single line purchase orders only.


Complex macros that open many windows and go through many steps are often dependent upon timing. To maximize the system memory available to the macro, be sure any unnecessary programs are closed down before you start. It is also a good idea instead of logging off when you leave at night, use the shut down/restart option. This frees up all available memory for you to start the next day.

Sort your orders by vendor and currency codes. Then, sort by location and fund. Every combination of the above fields requires that defaults be set. It is especially important that you check currency carefully. This macro automatically saves the purchase order header using default values, so you will not have an opportunity to change the prompted currency code.

[Using the Ordering Macro]  [Acquisitions Defaults]  [Using Macro]