to Cat Record
First Piece Check
MCS Check In
Check In Tips
Series Checks in Voyager
Vendor Reports for Serials
Add the piece to the catalog record
If the piece in hand is a monographic series follow the MCS
checkin procedure. If the piece is a volume of a bookset, follow the Adding volumes to a cataloged bookset procedure. For serials, follow
the procedure below.
- Check and verify all bibliographic data on the MARC record including
ISSN, ISBN, corporate bodies, imprint information. Make appropriate
changes. See cataloging documentation for further information.
- Examine holdings and item records to see how we’ve added volumes in
the past. Update the holdings (mfhd) to reflect what you have in hand
and save the record. All holdings records for active serials and sets
should have an 866 field with a subfield showing our holdings, and another
866 with |x showing what designator or designators are used in creating
item records. With serials, holdings may be stated one way and item
records another, for example
Mfhd Vol.1 (1962)-v.450 (2001)
Item 2001 (vol.40)
- Create an item record for the volume in hand. Be sure to include enumeration
and chronology as needed . Place the barcodes according to standard
procedure; see also paperbound
- If the location is other than F, write the location symbol in parentheses
as part of the call number on the verso of the title page. The adding
element is written below and to the right of the call number, in parentheses.
If there are two adding elements, the second element (chronology) goes
to the left of the binding element, in parentheses. For example,
.L246 (2002) vol.33
For booksets, the volume designation is written underneath the call number.
N.B. Multiple years or volumes covered in one single piece are indicated
by slashes in the volume and item records.
[Continuations Check In] [Verify
Cat Record] [Check
In/Mark Piece] [Add to Cat Record] [Finish