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Princeton University Order Division Documentation

Online demos list

RLIN21 Documentation

Approvals Soup to Nuts Training
  Acquisitions Module
  Faster Method
  PO Defaults
  Approval Vendors

Approval training checklist

Continuations Training
  Check Acq. Record
  Check Cat. Record
  Check In Item
  Add the Piece
  Add continued

Intro to Acq Production Staff
  Buttons & Icons
  Defaults & Prefs.
    Approve Processing
    Item Creation
  Interpreting PO

Intro to Acq Production Staff Handout
  Buttons & Icons
    Line Items
    Approve Processing
    Item Creation
  Interpret PO

Monographic Receipts
  Find Order
  Check Order
  Receive Order
  Finishing Up

Periodicals Check In
  Acquisitions Module
  Periodicals Check-in
  Tips and Hints

Searching and Record Creation
  Creating a PO
  PO Continued
  Line Item Info.
  Finishing Up

Searching and Record Creation Handout
  Line Items Info.

Serials Check-in
  Issues with Components
  Issues continued
  Creating a Component
  Creating Continued

Series Checks in Voyager
  Serial Volume cont.
  Bookset etc.
  Monographic Series
  Monographic Series cont.

Series Checks in Voyager Script
  Bookset Standing Order
  Monographic Series

Acq for Selectors(WPD)
  Monographs and Funds
  Serialsand Mono series   Handouts

Documentation Home

Continuations Training Document

Adding the Piece

  • All bibliographic data on the MARC record needs to be verified. There is a separate procedure for "Booksets" and for "Monographic series. If your piece in hand is a bookset, The "Adding volumes to cataloged bookset procedure" will be followed. Supervisor/trainer will review this procedure with trainee as training progresses.

  • If the piece in hand is a serial: Check and verify all bibliographic data on the MARC record including ISSN’s and ISBN’s, titles, corporate bodies, imprint information. Make a note of any changes, corrections, or additions that need to be made and SAVE FOR SUPERVISOR/TRAINER. We will add the appropriate notes. ** See cataloging documentation for further instructions on edition bibliographic records for sets and serials.

  • Update the holdings in the 866 field to reflect what you have in hand & save. All holdings records for active serials and sets should have an 866 field with subfield giving our holdings and another 866 with subfield x showing what designator or designators are used in creating item records. With serials, holdings may be stated one way (e.g.: Vol. 1 (1962)- v. 450 (2001) and for item records to be reverse e.g.: 2001 (vol. 40).

  • Check to see how we’ve added in past, by clicking on "Get items". You create an item record with a status of in process for the piece you have by clicking on "New item". Wand barcode, and follow numbering of previous items for enum and chron. Save to database.

  • For hardbound material, one barcode is placed on the upper left hand corner of the cover, and the second barcode is placed on the last page of the volume, unless there is a picture For softbound material, the barcodes are taped to the inside front cover, and the holding number is written in the gutter next to the order#, fund #. It is a good idea to double check the holdings and item record to make sure there are no typos.

  • We write the call number on the verso of the title page about "-1/2" from the top of the page. If location is not Firestone stacks, write the location symbol with in parentheses as part of the call number. We spell out the following locations when writing them: ANX=(Annex). FLMB=(FilmB).

[Continuations Training]  [Check Acq. Record]  [Check Cat. Record]  [Check In Item]   [Add the Piece]  [Add Continued]