Series Checks in Voyager
Searching to see if we have a series, serial or bookset on standing order
involves both the Cataloging and Acquisitions modules. You must have both
modules open and logged on using the same Operator ID.
Let's start with the simplest case, a search for a serial volume.
Let's say that the title in question is the 1999-2000 annual report of
the National Library of Wales.
In Cataloging, do a Journal title search on Annual report. The Journal
title matches on title fields 245 and 246, but not on series titles in
the 400's and 800's.
Since there are lots of annual reports in the system, you could also
try an author headings search on National Library of Wales.
Once you have the matching bib record, bring up the holdings record to
see if the volume in question has been added.
If the volume in question has been added, you would treat it as a Have
and note down the Bib ID # and the location. In this case, however, the
last volume added was 1998-99. We need to check for a standing order.
Click on Record menu>View line items in Acquisitions.
If there is one line item attached, it will pop up as a tabbed Detail
Line Item display in Acquisitions. This display has a link to the purchase
A serial single order or a bookset single volume order will have the
order type Firm order. Receipt status will be seen from the color of the
line and the purchase order status in the title bar. Check the vendor
instructions for the issue(s) ordered. A standing order will have the
order type Continuation. To check for receipt status, you have to go to
the serials history display.
In this case we are looking at a continuation order, so we will need
to look at the Serials History display. Click on the Check-in tab on the
list bar. Then, click on the Serials history icon. Do a Check-in title
search. If there is a match, double-click the line to bring up the serials
receipt, claim and problem history.
If there is not a match, try the Other search option, which allows you
to do any type of bibliographic search; or, try an issn search. If you
still cannot bring up a record, there is no component attached to the
order, meaning we have not received any volumes against the order. In
this case, we have not received any volumes on Voyager, so we do not yet
have the volume in question.
[Series Checks in Voyager Script] [Bookset
Standing Order] [Monographic